Purpose and Overview

The purpose of this job description is to attract highly qualified candidates for the position of Executive Assistant at our growing company. As an Executive Assistant, the selected candidate will play a crucial role in supporting our executive team and ensuring the smooth operation of our business. The job post provides an overview of the key responsibilities, qualifications, and skills required for this role.

The Executive Assistant will be responsible for managing calendars, facilitating meetings, and providing administrative support to our executives. The ideal candidate should have a strong attention to detail, excellent organizational skills, and the ability to handle multiple tasks simultaneously. This position requires a minimum of 6 years of experience and a graduation degree. We are looking for a female candidate who can work on-site at our location in Gurgaon, Haryana.

Responsibilities

• Manage and maintain executives' calendars, scheduling appointments, and coordinating meetings
• Facilitate meetings by preparing agendas, taking minutes, and distributing relevant documents
• Handle travel arrangements, including booking flights, accommodations, and transportation
• Prepare and edit correspondence, communications, presentations, and other documents
• Conduct research and compile data to support executives in decision-making processes
• Handle confidential information with discretion and maintain a high level of professionalism
• Assist in the preparation of reports, presentations, and proposals
• Coordinate and prioritize incoming requests and tasks, ensuring timely completion
• Manage and maintain filing systems, both electronic and physical
• Provide general administrative support, including answering phone calls, responding to emails, and greeting visitors

Requirements

• Minimum of 6 years of experience as an Executive Assistant or in a similar role
• Graduation degree in a relevant field
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in calendar management and meeting facilitation
• Ability to handle confidential information with discretion
• Attention to detail and high level of accuracy
• Ability to multitask and prioritize tasks effectively
• Proficient in using Microsoft Office Suite
• Strong problem-solving and decision-making skills

At People Services, we specialize in recruitment services tailored to elevate your workforce. Our seasoned team brings expertise and a client-centric focus to deliver customized solutions. Partner with us for strategic recruitment that empowers your team and drives your success.